Have you ever accidentally sent a damning email to someone that you intended to save for the rest of time as a draft? Or made a friend audibly gasp at the sight of thousands of unread email notifications on your phone? Perhaps you’ve run out of storage space on your drive entirely and are paying actual money for more. If so, you’re not alone, but you do need some major Gmail guidance.
The first step to mastering Gmail is admitting you’re not that great at it. You’re here reading this so you’ve done that already. Good. The second step is studying this handy list of Gmail tips, tricks, and hacks that I’ve complied just for you. Easy.
There are two types of people in this world: those with zero un-read messages in their inbox and those with thousands.
If you’re a member of the latter group maybe that works for you, or perhaps you’ve simply lost control of your inbox and are now on the verge of losing sleep at night, just praying that an easy way to free up space in your Gmail account existed.
Okay, let’s not get dramatic. Decluttering that mess might seem impossible but it’s doable. We promise.
Gmail search allows you to specifically filter your messages to locate and delete by sender, file size, attachments, YouTube videos, or other links. Simply type a command into the search bar followed by the key words you’re looking for (ex: “from:mashable”) and Gmail will locate all related emails for you to review and potentially delete.
To start, you might consider searching for larger MP3 or video files to delete — but even if you don’t have any specifics in mind definitely make use of the file size search operator. You can type in “larger:3m” to search files over 3MB and so on and so forth. You can also wipe messages by date range. Typing “older_than:5y” will show all messages older than five years ago, which you can then select, trash at once, and pretend they never existed.